City of Durant - Library Policies

Contact Information

City of Durant
300 W Evergreen
Durant, Oklahoma 74701

Phone: 580-931-6600

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Library Policies

_{Donald W Reynolds Community Center and Library}L

Library Policies

Circulation Policy

I. STATEMENT OF POLICY:
Service is the most important function of the library; the loan of material is he primary service activity of the library.

II. DEFINITION OF SERVICE AREA:
The services and resources of the Robert L. Williams Public Library are available free of charge to anyone who lives in Bryan County or is a registered student at SOSU or the Kiamichi Technology Center.

III. REGISTRATION OF BORROWERS:
Both adult and juvenile borrowers are required to register by having an application card on file. A legal address is the only requirement for registration for a library card, and an applicant's registration is not contingent upon property ownership or a telephone listing.

A. RESIDENT: A patron card is sent through the U.S. Mail to verify the applicant's address; this card is free to any member of a household in Bryan County. If an applicant gives false information, the library card will be withdrawn. All resident cards are issued for three years. Each patron is responsible for his own card.

B. NON-RESIDENT: Any person living outside Bryan County and not attending SOSU or Kiamichi Technology Center may check out materials after paying a $25 registration fee at each three year renewal of the library card.

C. TEMPORARY RESIDENTS: Temporary residents of Durant may borrow materials by making deposits according to the following fee schedule:
$25 per hardcover book, audio cassette, or CD
$13 per paperback book
Temporary residents may not check out videos or DVD's. This policy does not include exchange or free magazines.

D. REFERENCE, GENEALOGY, AND CURRENT MAGAZINES: No patron will be allowed to check out these materials from the library.

E. TEMPORARY CARDS: A receipt book will be kept for use with temporary cards. Receipts should specify the title of the materials and the fee charged. The patron will be given the original copy; when the ;material is returned, the receipt should be presented to the circulation desk in order that the fee be returned. The date and time of the return will be marked on the receipt.

F. LIBRARY CARDS: All borrowers must present their own library card to check out materials or use the computer. Borrowers who are applying for a card for the first time will be required to show official ID and proof of current address, such as a utility bill in order to recieve a card when they apply. Borrowers will not be allowed to check out materials until the library card and their address are verified.

IV. CIRCULATION PERIOD:
Library books and audios may be checked out of the library for three weeks, DVDs and VHS are checked out for three days with no renewal, The materials may be renewed once unless they have been checked out from the waiting list. All materisl on the waiting list must be returned in two weeks. Renewal of material not on the waiting list may be renewed by telephone. Ten books and two DVD/VHS may be checked out to a single patron at a time.

V. WAITING LIST:
Material will be held for a patron for one week after it is located and the aptron has been notified by mail or phone.

        A. A phone call will be made if the first three digits of the phone number are 924, 920, 931, 745, or 916.

        B. If the number is long distance, notice will be sent by mail.

        C. If the material is not picked up in one week, the next person on the waiting list will be contacted.  Failure to pick up requested materials will result in teh patron's name at being placed at the end of the waiting list. The next person in line for the materials will be determined by the the date of teh request, which is printed on the reserve slip.

VI. SPECIAL CONSIDERATIONS:

VII. LOST LIBRARY CARDS:

If a patron has forgotten or temporarily misplaced his library card, he may not check out books. a replacement charge of $1.00 will be charged for a card reported lost, and the new card will be mailed to the current home address.

VIII. Fines for late or lost library materials are assessed as follows:

Books………………………………………………………$0.10
DVDs, VHS, Audio books……….………………………$0.25

The replacement cost of a lost book, DVD, VHS, or audio book will be charged to the patron.

The cost of a lost Interlibrary loan item will be assessed by the lending library.

Policy for Use of Machines

Copy Machine:

1. Only library staff will put paper in the paper tray.

2. When copier is jammed, only library personnel may try to free the machine.

3. When toner needs to be changed, only library personnel will do so.

4. If the copy machine needs to be repaired, ONLY LIBRARY PERSONNEL WILL CALL FOR SERVICE.

5. Patrons may use the copy machine for twenty cent ($.10).

Facsimile Machine

1. The Tele-fax machine is provided for the use of our patrons, but it is to be used only with the permission of the library staff members are allowed to operate the machine.

2. The library staff reserves the right to deny use of the fax machine under certain circumstances: transmission to foreign countries, transmission or receipt of pornographic; materials, etc.

3. Requests to and from city government offices or to and from serials exchanges libraries shall be free.

4. Patron cost for faxes will be as follows:

Transmitting: $1.00 for the first copy

$.25 for each page thereafter

Receiving $.10 per page

All copyright law (Title 17, U.S. Code) covers any request between libraries.

A.These include an indication on each request that the request conform to CCG 108-g (2) guidelines or CCL (the remaining provisions of the copyright law). Section 109-g (2) limits requests for articles from specific periodical titles to five filled requests within calendar year from articles published in the periodical within the past five years.

B.It is acceptable to use the fax machine for transmissions other than resource sharing only if it does not infer with resource sharing.

5. Only library staff members will operate the fax machine.

6. Patrons will provide the document to be transmitted in an acceptable form (e.g. single page format).

7. Staff members will fill out the attached cover sheet so that the receiving location will know to whom the document is address. Charges will be made after transmission. Patrons may keep their copy for their records.

Fees received will be recorded according to the guidelines of the library board.

Microfilm Reader:

1. The microfilm reader will be located in the Genealogy Section of the library.

2. The microfilm reader is to be used by the public for looking up newspaper articles.

3. The fee charged for printing our articles is ten cents ($.10) a page.

Laminator:

1. The laminator is provided for the convenience of library patrons, but it is only to be operated by the library staff.

2. The library staff reserves the right to deny use of the laminator when they feel it is necessary.

3. Request from city government offices shall be free.

4. Patron costs for use of the laminator will be as follows: $1.50 per foot of laminating.

5. Staff members will record all fee taken for the use of the laminator according to the guidelines of the library board.

Collection Development Policy

The materials selection policy is intended to implement the general services objectives of the library. The purpose of the selection process is to obtain selected books and other material to further the library program of giving information, reference assistance, and assistance to those engaged in educational pursuits, as well as to provide general recreational reading;. In its most general terms, it will be the library’s policy to purchase the best books with which to satisfy the greatest number of patrons within budget limitations.

Freedom to Read and the Selection of Controversial materials:

The library has a duty to provide a representative selection of books on all subjects of interest to its patrons that are not prohibited by law, including books on all sides of controversial issues. The decision to purchase books which might be considered offensive to some individuals should be guided by qualified review based on the general intent of the author, his and his publisher’s previous reputation, and the status of the book as a serious literary effort. No book will be eliminated from consideration for purchase because of language or frank treatment, verbal or illustrative, of certain situations that may be objectionable to some people.

SPECIAL ASPECTS OF BOOK SELECTION:

Religious matter and gift books must be of a general nature and of value to the collection as a whole.

Addition of a book to the library collection in no way represents an endorsement by the library of any theory, idea, or policy contained therein.

In the field of fiction, the quality of the book shall be judged on the content as a whole, not by detached excepts. Fiction will be purchased mainly by popular demand of the library patrons.

Indicating a book’s point of view or bias by the use of label or special shelving is considered an unwarranted assumption on the part of the library in that it denies the reader the right to judge the material for himself.

Works of a borderline literary value, or those dealing with unorthodox or fad topics about which there is a great curiosity, will be acquired by the library in inexpensive editions and discarded when they have served their purpose of meeting a strong, current, though temporary, demand.

(The preceding policy was formulated according to guidelines published in The Library Journal, and distributed by the Oklahoma Department of Libraries.)

Reconsideration of Titles:

In the event that an adult within the community questions the desirability of having a particular book, periodical, or other material within the library collection and available for public use, that person may request that the acquisition and availability of the item be reconsidered by making a request on a form provided for that purpose. The librarian and the library board will give the request on a form provided for that purpose. The librarian and the library board will give the request serious consideration. Written notice of their decision will be given to the patron making the request.

Responsibility for Selection:

Ultimate responsibility for materials selection, as well as for all library activity, rest with the librarian. Suggestions from board members, patrons, and staff members will be given primary consideration.

Criteria and tools:

1. Adult materials

The purchase of books and fiction are upon The New York Times Review best seller list and request by library patrons. Non-fiction material must be selected on the basis of readability, social significance, and authoritativeness unless the book deals with local interests.

The criteria for non-fiction and children’s books include:

Permanent or timely value
Accuracy of information
Reputation of author and publisher
Clear presentation, readability, and literacy quality
Social significance
Suitability to intended audience
Contribution to a balance of presentation of controversial issues
contribution to a balance of presentation of special interest groups with general readership demands
Format and price

2. Children’s material

The children’s collection is selected to provide material which offers mental stimulation and encourage development of an inquiring mind, as well as providing knowledge of the social and physical worlds in which we live. Book selection for children follows the general criteria as that set forth previously under “Criteria and Tools.”

All books are selected in the hope that they will lead to continued reading in adult life. Standard classics of well-established reputation are included in the collection even though, in the modern social context, they may contain words or situations offensive to some individuals.

The following publications are currently used in the evaluation process of adult and children’s books: The New York Time Book Review, Forecast, Booklist, Library Journal, and Review Collection of the Oklahoma Department of Libraries.

These publications have been endorsed by the American Library Association Council (June 25, 1953) and the American Book Publisher’s Council Board of Directors, Book Manufacturers’ Institute, Board of Directors, and the National Education Association’s commission has subsequently endorsed them for the Defense of Democracy through Education.

(Book Selection Policies in American Libraries, “Freedom to Read Statement,” pp. 208-11)

Gifts

The library welcomes gifts of books and other materials, but it reserves the right to make use of them as it sees fit. Gifts must meet the same standards of quality as purchased materials. The final decision on their disposal resides with the librarian. Money for memorial articles is welcomed; organizations or individuals are encouraged to consult with the librarian in the selection of appropriate items. Books and other items purchased from gift funds are identified with suitable plates.

Weeding:

Books and other materials will be constantly evaluated and weeded according to the Crew Method.

Replacing:

Books and other materials that are considered classics should be replaced as they are weeded.

Discarding:

When books have been weeded from the shelves, they should be removed from the library in the following manner:

1. They may be sold to the public for a very small charge; the price asked will depend on the condition of the book.

2. They may be given to a school or other institution.

3. They may be put on a free table for patrons to take. Once the materials have been judged as no longer useful to the library, that material should not be stored or kept by the library; this applies equally to materials that have been a gift, donations, or memorial.

Policy For Disruptive and Unattended Children

The Robert L. Williams Public Library staff hopes the families who use the Library will see our facilities as warm, inviting and fun place to be. We also hope that Children will visit the Library and develop a lifelong love of books, reading and libraries. However, we remind parents and guardians that they are responsible for their children while their children are at Library or attending programs.

Policy:

Parents and guardians are responsible for their Juvenile Children while their children are at the Library. Children who are unable to look out for their own safety shall not be left unattended at the library. In no event may children 10 years of age or under be left unattended in the library.

(Oklahoma State Law (Title 15 ss13) defines a juvenile as a person under 18 years of age)

Closing Time Procedures:

1. Thirty minutes before closing the staff will urge all children to call for rides if needed.

2. If children are still at the Library at closing time, the

Police will be called and informed that there are unattended Children at the Library. The Child will be left in the care of the Police until the parent or guardians arrive. If the Child is in the care of the Police a notice will be posted on the door for the parent to go to the Police Station.

3. Under no circumstances shall a staff member take a child out of the building or transport the child to another location.

Disruptive Children, Juvenile or Adults Procedures:

When a complaint has been made then following shall be done:

1. Staff shall ask the person or persons who are being disruptive to be quieter so other people are not disturbed.

2. If the disruptive behavior continues, staff may ask the person to leave. If the behavior continues staff can tell the person or persons they cannot come back for a week. After coming back and they still are being disruptive then they cannot come back for two weeks. On the third time the Police Department will be called.

3. In the case of a child (age 10 or under) being disruptive the staff may inform the parents or guardians that their children are disturbing others and they need to control their Child or Children.

The individual or family will be asked to leave if parents

Or guardians refuse or are unable to control their Child.

Lost Children Procedures:

1. Lost or frightened should be brought to the Circulation

Desk.

2. If parent or guardian is not located in 15 minutes a

Staff member will call the police and the Child will be left in the care of the police until a parent or guardian is located.

Scheduled Program Procedures:

1. Parents are strongly encouraged to come into the

Library with their child or Children to confirm, that the scheduled program is available for their child. Sometimes Library Program requires preregistration or

Attracts a full capacity crowd in the meeting room. Children who are unable to look out for their own safety should not be left unattended at the Library.

Parents Leaving Children or Juvenile

Under no circumstances will a staff member agree to watch (baby-sit) a child or Juvenile while a parent or guardian leaves the area or the building.

Any Juvenile who comes to the Library and destroys or defaces public property will be turned over to the Police Department and the Police Department will get in touch with the parents.

Meeting Rooms

Donald W. Reynolds Meeting Room Policy

The Donald W. Reynolds Community Center and Library has an exceptional meeting facility designed to accommodate a variety of meeting and event needs. There are two large meeting rooms, a computer lab, conference room, children’s story center and three small group rooms. The large meeting rooms make this facility suitable for conferences, seminars, workshops, banquets, receptions, showers, and small conventions. Large room amenities include: wireless internet, sound system, tables, chairs, laptops, multimedia projector, projection screens, and teleconference capabilities. The Prep room will be available for groups wanting to serve food.

Meeting Room Information and Fees			Fees Per - 4 Hour period			Food/Beverages
Rooms:		Capacity:	Non-profit	Profit
Small Group Room 1,2,3	Available only during library hours	12	No fee	No fee		no
Children’s Story Center	Available only during library hours	40	No fee	$25		Yes/limited
Conference Room	Available only during library hours	20	No fee	$25		Yes/limited
Large Meeting Room 1	Black Box Theater	200**	$250.00	$250.00		yes
Large Meeting Room 2	Meeting room	96	$125.00	$125.00		yes
Computer Lab	Instructional Lab	24	$125.00	$125.00		no
Prep Area	With use of large meeting room(s)		No fee	No fee
Other:
Room Deposit	Refundable if rooms are left clean and in order.		$50.00		$50.00
Set-up Fees	Groups are responsible for any special set up and returning room to original order.
Technical Equipment	Teleconference equipment		$50.00 minimum/$25 per hour
	Laptops and multimedia projectors		$25 Set-up fee

**Maximum capacity. Capacity can vary depending upon room configuration with furniture.

Resident is defined as someone who lives in Bryan County. Non-residents will be charged an additional $25 room usage fee.

Groups meeting after normal library hours will be charged $20 per hour for security.

Food Services

Coffee pot is available with the large meeting rooms.

	Food service
Coffee & tea service: 12 cups 24 cups 36 cups		$10.00 $20.00 $30.00

Payment Guidelines:

· Hourly meeting room fees will be assessed based on the time scheduled. If use of a room exceeds time scheduled, additional fees will be assessed.

· Groups should notify the Library of a meeting cancellation 3 days in advance. Failure to do so may result in loss of deposit.

· Deposit is due at time of booking rooms. Usage fees are due in full before access is given to the rooms.

· Refund of deposits will be made after verification that the meeting room used is clean, in order and has no damages.

Meeting Room Guidelines:

Unlawful, hazardous or dangerous activities are prohibited in the Library. No open flames of any kind are allowed: for example, candles, pyrotechnics, lighters, matches, etc. No alcoholic beverages. No tobacco products.
Groups using meeting rooms assume full responsibility for any damage to the room or contents. Beverages or foods which may stain the carpeting such as red punch should not be served. No bleach may be used in cleaning rooms. Meeting rooms should be left in a neat and orderly condition. If not, notice will be given to the group that a second offense may result in being denied further use of the Library meeting rooms. Part or all of the deposit may be forfeited. Fees incurred as a result of damage will be determined by the Library Director in consultation with the Library maintenance staff. Reconfiguration of the meeting rooms may result in additional fees.
Library and City programs are given precedence when booking the meeting room. The Library reserves the right to reschedule other meetings when the room is needed for the Library or the City.
The meeting rooms will not be reserved to groups for activities that are likely to disturb regular library functions.
The booking group is responsible for arranging the room to meet its needs, returning the room to its original arrangement, leaving the room in a neat, clean and orderly condition, reimbursing the library for any special cleaning needed and /or repair or replacement of library property or equipment.
Light refreshments may be served in conference room and story rooms inside the library.
Use of a library meeting room by a group or organization is not an endorsement from the Library or City.
Groups using the meeting rooms are responsible for providing their own refreshments and supplies such as note paper, flip chart pads, pencils, etc. Only dry erase markers provided by the Library may be used on marker boards in the conference rooms.
No additional furniture or equipment other than that furnished by the Library is to be used without advance approval. Any outside furniture or equipment approved for use should be removed from the Library at the end of the meeting. Groups wanting to leave equipment in building overnight will need to sign a release form.
No food or drinks will be allowed in the Computer Lab.
Library staff will set up all equipment, such as teleconferencing equipment and multimedia projectors.
Neither the name nor the address of the Library may be used as the official address or headquarters of any organization.
Meeting at the Library does not in any way constitute an endorsement of the group’s policies or beliefs.
The Public Library and the City of Durant shall be held harmless from any injuries or accidents arising out of any group or individual’s use of its facilities.
Violation of these guidelines may result in revocation of meeting room use.

Decorations:

Simple decorations may be set up in the room for a meeting or exhibit, but nothing may be hung which will mark the wall, floor, or ceiling. The group displaying them must remove all decorations and /or exhibits. No hay may used.

Available Hours:

Library meeting rooms are available during the following hours, excluding Library holidays. It is suggested that arrangements to conclude your program be made at least 15 minutes prior to the closing of the Library.

Library Meeting Room Hours:

Monday – Thursday 9:00 am – 8:00 pm

Friday 9:00 am – 5:00 pm

Saturday 9:00am – 5:00 pm

Groups needing security or meeting after library hours will be charged a security fee of $20 per hour.

Donald W. Reynolds Community Center and Library

Meeting Room User Agreement

I HEREBY ACKNOWLEDGE THAT I HAVE READ AND UNDERSTAND
the Donald W. Reynolds Community Center and Library Meeting Room Policies and Guidelines.

Room _______________________________________Non-profit______Profit________ Resident ___________Non-resident_____

Meeting Time & Attendance

Number in Meeting________________ Purpose of Meeting_________________________________________________________

Date needed ______________________________________ Hours needed_____________________________

I will clean the facilities and restore them to their original condition. This includes putting the chairs and tables back where I found them. If I or any member of the organization fails to comply with the rules set forth, I recognize the library’s right to refuse the use of the facilities to the organization.

_____________________________

Organization Name

______________________________ ______________________

Signature Date