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Special Event Permit Application

  1. Return Completed Application to the City Clerk
    City Hall Room 100
    300 W Evergreen Street
    P.O. Box 578
    Durant, OK 74702
  2. General Information
    • Application Fee - $25.00 Due at time of application submission.
    • Event organizers are required to register all public special events (outdoor festivals, walks/runs, parades, carnivals, tournaments, etc.) with the City of Durant.
    • Organizers must submit the Special Event Permit Application form a minimum of 30 days prior to the event.
    • Please do not assume that all aspects of the event will be approved. You may be asked to make changes to your plan based on the availability of services and scheduling of other events.
    • All applications must be signed and completely filled out. Those applications not signed will be considered incomplete and will not be processed. Upon approval of your event, you will receive either written or electronic notification of confirmation.
  3. Location
  4. Type of Event
  5. Choose Pre-designated Parade Route:
  6. Choose Pre-designated Run / Walk Route
  7. Sponsoring Organization
  8. Is organization non-profit or for-profit?
  9. Fundraiser?
  10. Event Summary
  11. Special Arrangements Necessary for:
  12. Dumpster
  13. Trash Receptacles
  14. Water Service
  15. Electrical Service
  16. Restroom Facilities
  17. Site Cleanup
  18. Food Sales / Service
  19. Beverage Sales / Service
  20. Will there be an event stage?
  21. Will tents be used on-site?
  22. Have adjacent property / business owners been notified?
  23. Site Plan
  24. • Outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area.
    • If the event involves a moving route of any kind, indicate the direction of travel and all street or lane closures. Describe any kind of signage to be used.
    • The location of fencing, barriers and/or barricades.
    • The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, cooking areas, trash containers and dumpsters and any other temporary structures. Include source or provider for each one.
    • Generator locations and/or source of electricity
  25. Food / Beverage / Sales
  26. Will there be sales associated with the event?
  27. Are you charging vendors for participating or booths?
  28. Will alcoholic beverages or low point beer be served or sold at the event?
  29. If yes, Check All that Apply
  30. Did you obtain an alcohol license or permit?
  31. Will food be prepared in the event area?
  32. Have all county health department permits been obtained?
  33. Note: Other permits from the City of Durant, Bryan County or State of Oklahoma may be required. Please review the section in the guidelines for additional information. An application to the Oklahoma Tax Commission for a special event permit at least twenty (20) days prior to the event is required per O.S. Title 68 Section 1364.2.
  34. Traffic and Parking
  35. Normal traffic flow to be disrupted?
  36. Street closing(s) requested?
  37. Parking arrangements necessary?
  38. On-site parking control?
  39. Is there a need for traffic control from our Police Department?
  40. If “yes”, indicate the following on the attached site plan: proposed area detailing names of all streets, time frame involved, requested street closure(s), entry and exit for event traffic and/or pedestrian crossings, type of traffic control requested, and possible impact on traffic patterns. Describe how the route will be marked and the type of police service is needed (i.e., front escort, rear escort, traffic control, security). Describe parking arrangements and/or on-site parking control.
  41. Security / Medical
  42. Will this event require event security?
  43. Will this event require on-site medical / first aid care?
  44. Will the event involve any type of fireworks or pyrotechnics?
  45. Will there be any type of hazardous materials on-site during the event?
  46. Will the event involve any type of firearms or replica firearms?
  47. If “yes”, indicate the following on the attached site plan: description of proposed type of event security and list type of direct communication equipment to be used; outline of on-site medical/first aid care to be provided; details related to fireworks and/or pyrotechnics (including what will be utilized and by whom); and explain how firearms (replica or otherwise) are involved with the event. Attach material safety data sheets for any hazardous material on-site during the event. Note: the City of Durant may impose requirements for event security based on the type of event, anticipated crowds, location or other factors.
  48. Assurance
  49. I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the City of Durant Municipal Code. Host Organization will be responsible for any damages to city equipment or facilities. Applicant agrees to comply with all other requirements of the City, County, State and any other applicable entity which may pertain to the use of the Event venue and the conduct of the Event. In the event that a possessory interest subject to property taxation is created by virtue of this use permit, I agree to pay all possessory interest taxes and the City shall not be liable for the payment of such taxes. I further agree that the payment of any such taxes shall not reduce any consideration paid to the City pursuant to this use permit. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Durant.
  50. Street closings will require approved traffic control devices including barricades and signs. State Law requires that in most cases, state certified police officers must be used for traffic control on public streets The cost to provide any services shall be paid in advance including, but not limited to traffic control devices or services provided by the Durant Police Department.
  51. Electronic Signature Agreement
    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
  52. Checklist
    Thank you for completing your Special Event Permit Application. Before you submit your application to the City of Durant, please make sure that the following steps have been completed.
  53. Have you?
  54. Return Completed Application to
    Durant City Clerk
    City Hall Room 100
    300 W Evergreen Street
    P.O. Box 578
    Durant, OK 74702
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