Form Center

2. Return Completed Application to the City Clerk
   City Hall Room 100
   300 W Evergreen Street
   P.O. Box 578
   Durant, OK 74702
4. General Information
   • Application Fee - $25.00 Due at time of application submission.
   • Event organizers are required to register all public special events (outdoor festivals, walks/runs, parades, carnivals, tournaments, etc.) with the City of Durant.
   • Organizers must submit the Special Event Permit Application form a minimum of 30 days prior to the event.
   • Please do not assume that all aspects of the event will be approved. You may be asked to make changes to your plan based on the availability of services and scheduling of other events.
   • All applications must be signed and completely filled out. Those applications not signed will be considered incomplete and will not be processed. Upon approval of your event, you will receive either written or electronic notification of confirmation.
8. Location
10. Name of Event
12. Type of Event

    1. Run / Walk
    2. Bicycle
    3. Parade
    4. Sporting Event
    5. Tailgate Party
    6. Festival
    7. Motorcycle Ride
    8. Concert
    9. Wedding
    10. Car Show
    11. Other
13. Choose Pre-designated Parade Route:

    1. Route 1
    2. Route 2
    3. Route 3
    4. N/A
14. Choose Pre-designated Run / Walk Route

    1. Route 1 - 10K
    2. Route 2 - 5K and Fun Run
    3. Route 3 - Walk Route
    4. Route 4 - Parade Route
    5. N/A
16. If Other Please Specify
20. Sponsoring Organization
22. Organization / Group / Individual Name
24. Is organization non-profit or for-profit?

    1. Non-Profit
    2. For-Profit
25. Fundraiser?

    1. Yes
    2. No
27. Organization to Benefit from Proceeds
29. Primary Contact Person
31. Primary Contact Person Phone
32. Primary Contact Person Email
34. Secondary Contact Person
36. Secondary Contact Person Phone
37. Secondary Contact Person Email
41. Event Summary
43. Set Up Date / Time
    Set Up Date / Time

    Set Up Date / Time
44. Event Start Date / Time
    Event Start Date / Time

    Event Start Date / Time
46. Event End Date / Time
    Event End Date / Time

    Event End Date / Time
47. Dismantle Date / Time
    Dismantle Date / Time

    Dismantle Date / Time
49. Expected Attendance
50. Admission / Registration Fee for Public
52. Special Arrangements Necessary for:
54. Dumpster

    1. Yes
    2. No
55. Details
57. Trash Receptacles

    1. Yes
    2. No
58. Details
60. Water Service

    1. Yes
    2. No
61. Details
63. Electrical Service

    1. Yes
    2. No
64. Details
66. Restroom Facilities

    1. Yes
    2. No
67. Details
69. Site Cleanup

    1. Yes
    2. No
70. Details
72. Food Sales / Service

    1. Yes
    2. No
73. Details
75. Beverage Sales / Service

    1. Yes
    2. No
76. Details
78. Will there be an event stage?

    1. Yes
    2. No
79. Will tents be used on-site?

    1. Yes
    2. No
80. Have adjacent property / business owners been notified?

    1. Yes
    2. No
84. Site Plan
86. Attach a site plan to the application. Application is not complete without a site plan.*
    • Outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area.
    • If the event involves a moving route of any kind, indicate the direction of travel and all street or lane closures. Describe any kind of signage to be used.
    • The location of fencing, barriers and/or barricades.
    • The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, cooking areas, trash containers and dumpsters and any other temporary structures. Include source or provider for each one.
    • Generator locations and/or source of electricity
90. Food / Beverage / Sales
92. Will there be sales associated with the event?

    1. Yes
    2. No
94. Are you charging vendors for participating or booths?

    1. Yes
    2. No
95. If yes, amount?
97. List of Vendors
99. Will alcoholic beverages or low point beer be served or sold at the event?

    1. Yes
    2. No
100. If yes, Check All that Apply

     1. Free / Host Alcohol
     2. Salt of Alcohol
     3. Beer
     4. Liquor
     5. Beer & Liquor
102. Did you obtain an alcohol license or permit?

     1. Yes
     2. No
103. Will food be prepared in the event area?

     1. Yes
     2. No
105. Have all county health department permits been obtained?

     1. Yes
     2. No
107. Copy of Applicable Health Permits
109. Note: Other permits from the City of Durant, Bryan County or State of Oklahoma may be required. Please review the section in the guidelines for additional information. An application to the Oklahoma Tax Commission for a special event permit at least twenty (20) days prior to the event is required per O.S. Title 68 Section 1364.2.
113. Traffic and Parking
115. Normal traffic flow to be disrupted?

     1. Yes
     2. No
116. Street closing(s) requested?

     1. Yes
     2. No
118. Parking arrangements necessary?

     1. Yes
     2. No
119. On-site parking control?

     1. Yes
     2. No
121. Is there a need for traffic control from our Police Department?

     1. Yes
     2. No
123. If “yes”, indicate the following on the attached site plan: proposed area detailing names of all streets, time frame involved, requested street closure(s), entry and exit for event traffic and/or pedestrian crossings, type of traffic control requested, and possible impact on traffic patterns. Describe how the route will be marked and the type of police service is needed (i.e., front escort, rear escort, traffic control, security). Describe parking arrangements and/or on-site parking control.
127. Security / Medical
129. Will this event require event security?

     1. Yes
     2. No
130. Will this event require on-site medical / first aid care?

     1. Yes
     2. No
132. Will the event involve any type of fireworks or pyrotechnics?

     1. Yes
     2. No
134. Will there be any type of hazardous materials on-site during the event?

     1. Yes
     2. No
136. Will the event involve any type of firearms or replica firearms?

     1. Yes
     2. No
138. If “yes”, indicate the following on the attached site plan: description of proposed type of event security and list type of direct communication equipment to be used; outline of on-site medical/first aid care to be provided; details related to fireworks and/or pyrotechnics (including what will be utilized and by whom); and explain how firearms (replica or otherwise) are involved with the event. Attach material safety data sheets for any hazardous material on-site during the event. Note: the City of Durant may impose requirements for event security based on the type of event, anticipated crowds, location or other factors.
142. Assurance
144. I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the City of Durant Municipal Code. Host Organization will be responsible for any damages to city equipment or facilities. Applicant agrees to comply with all other requirements of the City, County, State and any other applicable entity which may pertain to the use of the Event venue and the conduct of the Event. In the event that a possessory interest subject to property taxation is created by virtue of this use permit, I agree to pay all possessory interest taxes and the City shall not be liable for the payment of such taxes. I further agree that the payment of any such taxes shall not reduce any consideration paid to the City pursuant to this use permit. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Durant.
146. Street closings will require approved traffic control devices including barricades and signs. State Law requires that in most cases, state certified police officers must be used for traffic control on public streets The cost to provide any services shall be paid in advance including, but not limited to traffic control devices or services provided by the Durant Police Department.
148. Electronic Signature Agreement

     By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

     1. I agree.
150. Applicant Name
151. Application Date
     Application Date
153. Electronic Signature
157. Checklist
     Thank you for completing your Special Event Permit Application. Before you submit your application to the City of Durant, please make sure that the following steps have been completed.
159. Have you?

     1. Signed and dated your application
     2. Application Fee - $25.00 Due at time of application submission
     3. Attached your event site plan including any applicable traffic, security, or parking plans
     4. Attached a list of your vendors and a copy of applicable health permits
     5. Included and attached any Bryan County, State, or City permits that may be required
161. Attach a Certificate of Insurance
163. Attach a Copy of Your IRS 501(c) Tax Exemption Letter
165. Other Permit
167. Other Permit
169. Return Completed Application to
     Durant City Clerk
     City Hall Room 100
     300 W Evergreen Street
     P.O. Box 578
     Durant, OK 74702
Leave This Blank:


172. 1. Receive an email copy of this form.
173. Email address

     This field is not part of the form submission.

174. Submit Submit and Print

* indicates a required field